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SmartRecruiters ATS Integration Guide
SmartRecruiters ATS Integration Guide
Dominic Yong avatar
Written by Dominic Yong
Updated over a week ago

In this article you will find:

Before you begin

The Org and SmartRecruiters Permissions:

  • You must have a valid The Org login.

  • You must be a member of your organization on The Org in order to configure and sync to SmartRecruiters.

What data is collected from the ATS import?

When integrating The Org and your ATS, you’ll be able to import all your open roles directly into your org chart. The only data collected from your ATS import is:

  • Job title

  • Job description

  • Department

  • Location

  • Job post states

  • Job post creation date

  • Job post URL

We will not access any other data or information using the ATS integration. This data is collected to automatically upload your open roles.

Sync times

Please note that it may take some time for the data to be imported to The Org. Sync time can vary depending on the size of your organization and data. We’ll send you an email when the import is done.

The Org automatically syncs with SmartRecruiters every 6th hour. If you want changes reflected faster, click the sync button. If you delete a job on SmartRecruiters, it will be reflected on The Org within 3 days.

Find your API key on SmartRecruiters

This guide outlines how to find and copy the API Key Authentication from SmartRecruiters

Step 1 - - Sign in to SmartRecruiters and click your name in the upper-right to show the dropdown menu

Step 2 - - Navigate to Administration and then to Apps and integrations

Step 3 - - Select Credentials in the in the upper menu

Step 4 - - Click New Credential and select API key

Step 5 - - Click Next and fill out the Credentials name [e.g. your company name] and Description

Step 6 - - Copy the API key and log into The Org

Connect The Org to SmartRecruiters

Step 1 - - Go to your Company dashboard

Step 2 - - Go to the Jobs page, and click the Integrations tab

Step 3 - - Select SmartRecruiters

Step 4 - - Insert the API key you copied from SmartRecruiters and

Step 5 - - Click Submit and jobs will begin syncing to The Org

Step 6 - - Wait for your jobs to be synced or leave the page while we import your jobs. This may take some time depending on the size of data (e.g. number of jobs)

Step 7 - - Once the data has synced, review jobs and click Add manager to place your jobs directly in your org chart by adding managers to the open positions.

Screen Shot 2022-10-04 at 12.43.17 PM

How automatic updates work

The Org syncs automatically with the ATS system every 6 hours. To view any changes or updates, navigate to the ATS Integration Tab. If you want to new updates to be reflected immediately, click Import.

If you are unsure where to find your API key, or need help connecting, we’re here to help you get set up. Send us a message in the chat!

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